For Exchange,, and Microsoft Office 365 accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items, and the Deleted Items folder.Archiving messages doesn’t reduce mailbox size since the messages are still stored in the user’s primary mailbox but a different folder. You can move messages to the Archive folder without deleting them. The Archive folder is one of the default folders in Outlook, like Inbox, Sent Items, and the Deleted Items folder. In this post, I am going to explain the differences between Outlook’s default Archive folder and Online Archive (or In-Place Archive) feature. There are several ways to archive messages in Outlook.
Find out how to export contacts from Outlook into a format that you can easily open and edit in Microsoft Excel.Archiving in Office 365 is one of the important features to keep old messages in a different place. While the steps in this guide are specifically meant to help you backup a folder of emails, you can use basically the same method to back up your contacts, too. Note that this can take a little while if you have a lot of email messages in that folder. Step 9: Click the Finish button to create the backup copy of the folder. Step 8: Click the Browse button and choose a location on your computer where you wish to save the backup copy, then click the Next button. Step 7: Click the folder that you want to back up, then click the Next button. Step 6: Choose the type of backup file that you want to make, then click the Next button. Step 5: Select the Export to a file option, then click the Next button. Step 3: Select the Open/Export option in the column at the left side of the window. Step 2: Click the File tab at the top-left of the window. If you just want to be able to access the emails easily at a later time, then you may want to use.
If you are planning to import the backup copy of the folder to a different Outlook installation, then you may want to choose. csv file can be opened in a number of different programs, such as Notepad or Excel, while a. You will be able to save this backup copy of the folder to a location on your computer, and you will have the ability to choose whether you want that backup copy to be a. The steps in this article are going to show you how to make a backup copy of a single folder of emails for an account that you have configured in Outlook 2016. How to Make a Backup Copy of a Single Folder in Outlook 2016 Our tutorial below will show you how to back up a folder in Outlook 2016 to a separate file that you can save and move to a different location in case something were to happen to your original Outlook file. But an Outlook backup file can be large and take a while to make, so you might instead choose to focus on just creating a backup copy of a specific folder. Occasionally you might want to make sure that you don’t lose any of the important information in your Outlook folders, so you may start looking into creating backups of some of them. When you start using rules to automatically sort messages based on subject or sender, you will find that your level of organization makes it easy to find the emails that you need. This is accomplished with rules, which can even be configured to do something like send an out of office reply. Outlook 2016 offers a number of different tools that help you sort your emails automatically.